Privacy Policy for EAC Global Connect Summit and Expo 2025
This Privacy Policy outlines how the EAC Global Connect Summit and Expo 2025 (“Event”) collects, uses, discloses, and protects the personal data of participants, delegates, and expo visitors (“Participants”) during the registration process and throughout the Event website and onsite. By registering for or attending the Event, Participants acknowledge that they have read, understood, and agreed to this Privacy Policy, which constitutes a legally binding agreement between the Participant and the Event organizers.
- Collection of Personal Data
The Event organizers collect personal data provided during registration, including but not limited to full name, contact details (email, phone number, address), job title, organization, nationality, identification documents (where applicable), dietary preferences, and accessibility requirements. Additional data may be collected during the Event through participation in sessions, networking activities, or digital platforms. - Purpose of Data Collection
Personal data is collected to facilitate Event registration, communication, access control, security, participant engagement, and post-Event follow-ups. It may also be used for accreditation, certification, and compliance with legal or regulatory requirements. - Legal Basis for Processing
Processing of personal data is based on consent, contractual necessity (for registration and participation), and legitimate interests (such as Event management, security, and networking opportunities). Where required by law, explicit consent will be obtained for specific processing activities. - Data Sharing with Third Parties
Participants’ data may be shared with service providers involved in Event organization (e.g., registration platforms, venue operators, catering, and technology providers). Data may also be shared with sponsors or partners for networking purposes, subject to prior consent where applicable. - Data Retention
Personal data will be retained only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Post-Event, data may be retained for analytics, reporting, or future Event invitations unless deletion is requested. - Participant Rights
Participants have the right to access, correct, or delete their personal data, restrict or object to processing, and withdraw consent where applicable. Requests can be submitted to the Event organizers via the contact details provided in this policy. - Security Measures
The Event implements technical and organizational measures to protect personal data against unauthorized access, loss, or misuse. These include encryption, access controls, and secure data storage protocols. - Use of Digital Platforms
Participants using Event apps or online platforms consent to the collection of technical data (e.g., IP addresses, login times) for functionality, security, and analytics. Such platforms may have separate privacy policies, which Participants are encouraged to review. - Photography and Videography
The Event may capture photos, videos, or audio recordings for promotional purposes. By attending, Participants consent to their likeness being used in Event-related materials unless they explicitly opt out via designated procedures. - Marketing Communications
Participants may receive post-Event communications, including surveys, newsletters, or invitations to future events. Opt-out options will be provided in all such communications. - Compliance with Laws
The Event adheres to applicable data protection laws, including t The Kenyan Data Protection Act, enacted in 2019, EU’s General Data Protection Regulation (GDPR), , and other regional regulations. Participants may lodge complaints with relevant supervisory authorities if their rights are violated. - Children’s Data
The Event does not knowingly collect data from individuals under 18 without parental consent. Parents or guardians registering minors must ensure compliance with this policy. - Cookies and Tracking Technologies
The Event website may use cookies to enhance user experience. Participants can manage preferences via browser settings, though disabling cookies may affect functionality. - Third-Party Links
The Event may include links to third-party websites or services. This Privacy Policy does not govern such external sites, and Participants should review their respective policies. - Changes to the Privacy Policy
The organizers reserve the right to update this policy. Participants will be notified of material changes, and continued participation constitutes acceptance of the revised terms. - Liability and Indemnification
Participants agree that the Event organizers shall not be liable for unauthorized data breaches caused by third-party vendors or force majeure events. Participants indemnify the organizers against claims arising from their own data misuse. - Dispute Resolution
Any disputes related to data processing shall be resolved through negotiation, mediation, or legal proceedings in the jurisdiction specified by the Event organizers. - Contact Information
For privacy-related inquiries or requests, Participants may contact the Data Protection Officer at info@eacglobalconnectsummit-expo.com with responses provided within a reasonable timeframe.
Acceptance of Terms
By registering for or attending the EAC Global Connect Summit and Expo 2025, Participants confirm their understanding and acceptance of this Privacy Policy as a legally binding agreement governing their personal data processing.